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Information Sharing and Privacy Notices (formerly Fair Processing Notices)

Information Sharing and Privacy Notices


This page provides information and guidance for schools about Information Sharing, Information Security, Data Protection and Privacy Notices (formerly Fair Processing Notices).

Information Sharing

Front-line practitioners who provide services to children, young people and families often have to make decisions on sharing information with other practitioners about those they are involved with.  This calls for professional judgment on a case-by-case basis.

Uncertainty about the legal framework can sometimes hamper effective information sharing.  The following materials have been produced to provide practitioners and their managers with guidance on when and how to share information legally and professionally.

National Guidance

The guidance below is from some while ago, but the links have been retained in case the information is still of use to schools:


What to do if you are worried about a child?

All those who come into contact with children and families in their everyday work, including practitioners who do not have a specific role in relation to safeguarding children, have a duty to safeguard and promote the welfare of children.

Useful Contact Numbers

Telephone Number

Referral & Assessment Team (Children’s Safeguarding & Social Care Team)

0118 908 8002

Emergency Duty Team – out of hours

01344 786 543

Thames Valley Police

0845 8505 505

NSPCC 24 hour helpline

0808 800 5000


To view the Berkshire Child Protection procedures please click on the link below:


If there are concerns that a child may be at risk of significant harm or an adult may be at risk of serious harm, then follow the relevant procedures without delay.  Seek advice if you are not sure what to do at any stage and ensure that the outcome of the discussion is recorded.

Information sharing documents

Privacy NoticesĀ (formerly Fair Processing Notices)

Guidance about Privacy Notices for pupils is usually released by the Department for Education (DfE) in August each year.  It is a legal requirement under the Data Protection Act to issue Privacy Notices to all new pupils aged over 12 and to the parents or carers of all new pupils in schools, early years settings, alternative providers and pupil referral units.  It is also a legal requirement to issue Privacy Notices to new staff in the schools' workforce.

Further details about the fair processing of information and personal data can be found on the main Wokingham Borough Council website at this link: http://www.wokingham.gov.uk/schools-and-education/schools-information/fair-processing-of-your-information/

If you have any queries regarding Privacy Notice guidance, please contact us via email to: perf.data@wokingham.gov.uk