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Sickness Absence Policy

Sickness Absence Policy

Attached is the Wokingham Model Managing Sickness Absence Policy for schools, incorporating Ill Health Capability Procedures that we recommend Governing Bodies adopt.  

Traded Schools can contact Nicky Barlow, Ceri Stewart or the HR Helpdesk HREnquiries@wokingham.gov.uk for sample letters to use when managing Sickness Absence cases.

Occupational Health

For Traded Schools Occupational Medicals are the Occupational Health providers.

They work in partnership with the Traded Schools to provide advice and support in maintaining and improving employee health and minimising absence due to ill health, predominantly through post job offer placement assessment screening and management OH referrals.

Phone:  0844 310 9319

Email:   OccupationalHealth@occupationalmedicals.co.uk

Occupational Health Nurse appointments are generally available at a clinic ran every three weeks, at the Woosehill Medical Centre, Fernlea Drive, Woosehill, Wokingham, RG41 3D.  

Appointments will be scheduled with the Occupational Health Physician as required, and will typically take place at the Chancellor House Surgery, 6 Shinfield Road, Reading, RG2 7BW

The role of our Occupational Health provider is to make an independent assessment of employee’s medical fitness to perform their job, and to offer support and advice to both employees and managers. They give constructive advice concerning the employee's situation, and advise management on the best possible way to support staff when planning a return to work after a period of sickness absence, or where temporary or permanent adjustments may be needed for employees to be able to perform their job.

Post Job Offer Placement Assessment is set up by the school via the relevant portal. A contact email address for the new employee will be required.

Referer's Information

If you intend to refer a member of your staff to Occupational Health you will need to discuss this with them first, explaining why you are referring them.

You will need to complete the manager’s referral questionnaire below.  (Please read the OH Guide for Managers below, before completing a referral).    This must contain as much information as possible in order to explain the reason and context of the referral, and must indicate the questions that you need OH to respond on.  It may also be useful to supply supporting information such as the employee’s job description and any relevant risk assessment carried out.  The referral should be sent directly to Occupational Medicals via the portal. Log in details will have been provided directly to the schools from Occupational Medicals.

Occupational Medicals will make contact with the employee to discuss the health issues and/or arrange an appointment to meet with them.   Occupational Medicals will send a report directly back to the referring manager at the school.

Occupational Medicals undertake in person and on the phone OH consultations.   Please see guidance below on the relative benefits of face to face and phone consultations.   If you wish you can state a preference for a face to face or phone consultation on a referral form but there is no requirement to do this.   Occupational Medicals will occasionally provide advice on which consultation method they consider most appropriate to assist them to provide accurate advice. 

Employee Information

If you have been, or are in the process of being referred, to Occupational Health, please see the OH Guide for Employees below. 


For more information please contact us:  

Email: hrenquiries@wokingham.gov.uk or call 0118 974 6116

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