25th September 2023
Roles and Responsibilities
Here are some of the jobs that a committee might identify
Publicity, marketing, press liaison, line management of senior staff, staff recruitment, staff training, committee recruitment, committee training, bookkeeping, financial management, internal communication, child protection, liaison with schools, liaison with complementary provision, representing the group in local networks, quality assurance, equal opportunities monitoring, purchasing, funding applications.
In addition to the above there are some formal roles to which individuals are elected.
- This is the leader who keeps the momentum going.
- Usually chairs the meetings of the committee
- Ensures important issues are addressed and long term strategies are developed by setting the agenda for meetings.
- Ensures that all members of the committee contribute and when decisions are made, ensures everyone understands the decision and will take ownership of it.
- Maintains the committee by responding to the needs of individuals and the group as well as the task of running the provision
- Reports to the wider membership of the organisation at annual general meetings.
- Stands in for the Chairperson in their absence
- Can be the official representative of the organisation in public
- Is the chief communicator for the committee
- Calls meetings of the committee
- Circulates agenda and minutes of previous meetings.
- Receives communications addressed to the committee and replies on behalf of the committee.
- Keeps the organisations official documents and archived records.
- Produces an annual review if required.
- May take minutes at meetings, but can delegate this to a minutes secretary who does not have to be a member of the committee
- Takes the lead in the management of the finances of the organisation, but does not do this alone.
- Keeps the committee aware of the financial situation on a regular basis and draws attention to decisions that need to be made.
- Looks at trends in the organisation’s finances and advises when action is needed to prevent potential problems in the future.
- Ensures that accurate financial records are kept (may be by another committee member, staff or bought-in service).
- Ensures bills are paid and fees collected (again probably by another person).
- Ensures salaries are paid and tax etc. dealt with correctly (may be through a contracted payroll service)
- Recommends to the committee on the appointment of auditors or reporting accountants if necessary.
- Produces an annual report, which includes a statement of accounts for the year. (The complexity of this depends on the size of the organisation and may be produced by the accountants or auditors.)